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Dymin Blog

3 Devices Commonly Misused to Backup Computer Files

Posted by Matt Helland on Jan 10, 2017 10:21:00 AM
Dymin Systems

DVD

 

One of the most common issues we see in the world of computer repair is failing hard drives. Unfortunately, this is an issue that is unavoidable. However, you can minimize the damage and preserve your business continuity by using a proper backup solution.

Backing up your computer means that you have a duplicate copy of all your business or personal files in a secondary location. Unfortunately, there are a lot of misconceptions on what actually constitutes a “backup device” and how to truly backup your files. This blog post will discuss three common devices that are used to back up data—specifically, why they are not as reliable as one would assume and shouldn’t be used as data backup devices.

Bad Choice #1: CD/DVD Disc

Burning files to a CD or DVD is a simple process that most of us have used since writable disc drives became widely available. Although this process has become somewhat outdated since the use of flash drives became common, we still see plenty of people using CD/DVDs to store and back up their important pictures or documents. Unfortunately, CDs and DVDs are very unreliable and can easily become scratched or damaged. Just think about all the times you listened to a CD and your favorite track would start skipping—if this happens to your files they could be lost forever.

 

Bad Choice #2: USB Flash Drive

USB flash drives are extremely common and range in the amount of space they have available for storage. With all this space they would seem like a great place to store your files—but they are not.  Flash drives are very easily damaged and are next to impossible to repair. The actual, intended, sole purpose for a flash drive is to give ample storage for transferring files from one computer to another.  You would never want to keep your only copy of an important file on a flash drive. If the flash drive becomes damaged, so does your data—and it will most likely be unrecoverable.

 

Bad Choice #3: External Hard Drive

Another common device for storage/backup is an external hard drive.  This is the most common device for storing backups and miscellaneous files. The important thing to remember is that an external hard drive has a higher chance of failure than the hard drive in your computer. This is because it is not protected like the drive in your computer and will run hotter since it is enclosed in a shell.

Many people make the mistake of using an external hard drive as their primary storage device. This hardware is not designed to store your files; it is designed to keep a duplicate copy of your files, e.g., file redundancy. If your computer’s hard drive should fail, you accidently delete a file, or your computer becomes corrupt from a virus/malware attack, it is an easily-accessible second copy of your files that you can use to restore what has been lost. Backup software, such as Windows file history backup or a third-party program like VEEAM Endpoint Backup, can help ensure all your files are backing up consistently and indicate if there are any errors copying them to the drive. This eliminates any possibility of human error and makes automatically restoring your files easy.

 

A Better Choice: The Dymin Solution

Dymin can backup, store, and save your data in an off-premises physical storage location or in “the cloud.” A cloud-based data backup solution uploads a copy of your data over the internet and stores it in a secure, encrypted server and file storage system, protected from physical harm, hackers, and malicious software. Many backup solutions can be initiated at the click of a mouse after setup or can be prescheduled to automatically back up your data on a daily, monthly, or other basis.

Dymin can help you back up your business data effectively and comprehensively using onsite, offsite, and cloud-based backup services and develop an overall business continuity plan. A business continuity plan ensures that if your hard drive is damaged, destroyed, or suffers a complete failure, your data remains safe, and your business experiences minimal downtime. To learn more, contact Dymin Systems, visit our repair services and computer sales showroom in Urbandale, Iowa, or call us at (800) 811-3661. 

                 

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Topics: data backup