For small-business owners, budgeting is an everyday activity. However, most of them will agree that IT budget planning is a completely different story!
How many desktops will need replacement over the course of a year?
How expensive will the software upgrades be in order to keep the system up and running?
Unless you’re an IT professional, you’ll most likely have no idea how to answer these questions! If you're a business owner trying to plan an IT budget without an IT background, these aspects are key:
- Hardware upgrades
- Data backup
Nobody likes the idea of having to replace their PCs, servers, networks and other IT infrastructure components. But the truth is that after three to four years, equipment becomes outdated. It starts to run slow, delaying projects and impeding performance, and becomes expensive to repair. To avoid this, it’s recommended that you allocate funds for a hardware refresh in your IT budget every three years.
Even if you think your systems are functioning smoothly or without major interruptions, your IT budget should always include funds for network monitoring, maintenance, and updates. Cyber criminals are becoming more sophisticated, and you don’t want to leave your company’s valuable information vulnerable to data breaches.
If yours is like the average business, you’re probably generating more data year after year. Backing up this information to an off-site location is essential for your organization’s continued success as part of a comprehensive business continuity and data recovery plan. Try to budget a fixed amount for this annual backup, taking into consideration potential increases in the amount of data storage you will need over time.
As your company grows, you’ll need CRM systems and other applications that help you efficiently manage the increased work load. Due to the uniqueness of each of these applications and your specific type of business, it may be hard to predict the exact amount you’ll need to spend yearly. Regardless, make sure your budget accounts for future software purchases and updates to your IT budget. No matter the size of your small business, an IT budget plan will help you align your company’s objectives to your technology requirements. This will allow you to invest where you need it the most, which will ultimately help you expand your business.
For assistance or further information on planning your IT budget, contact Dymin Computer Systems! Our managed IT services plans can help you stabilize your computer maintenance costs, while our impressive selection of new and refurbished computer systems can help you keep the cost of hardware updates under control.